Our City Clerk

Mission Statement

To provide a professional, knowledgeable staff for the administration of official records management activities; to provide appropriate and responsible administrative support to the City staff and City Council; to provide election administration as required by Federal and State Election Law; to exercise prudent methods of fiscal spending to support administration; and to cooperate with all employees in responding respectfully and courteously to other employees and citizen requests for information or assistance.

What does the City Clerk's Office Do?

The City Clerk’s office is a frontline point of contact for the public.  City residents, as well as others, contact the City Clerk’s office for information.

The City Clerk is Clerk to the Council and the Employees Retirement System Board of Trustees.

The City Clerk is responsible for the administration of the municipal archives and official record retention program as required by the Records Management Program adopted by the City Council on May 17, 1999.  The majority of the work done in the City Clerk’s office is focused on record keeping activities.

The City Clerk’s office assembles Council agendas and packets, prepares and preserves the corporate records in the form of council minutes, bylaws or ordinances, agreements, and other legal documents.

The City Clerk is responsible for the publication of legal notices and ordinances, and the codification and distribution of new ordinances.

The City Clerk is responsible for conducting all elections held within the city.  The City has four polling locations and approximately 50 temporary election inspectors are needed to maintain these polls and carry out the functions of an election.  The City Clerk’s office works extensively with the State of Michigan Bureau of Elections, the Shiawassee County Clerk’s Office and surrounding Township officials in the administration of the elections and voter registrations.  The voter registration activity is managed through an Internet hookup with the State of Michigan Qualified Voter File program.

The City Clerk’s office provides notary public service to the city departments and general public.

The City Clerk issues going out of business sale licenses in accordance with Michigan Public Act 39 of 1961.